MathGroup Archive 2001

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Hints for printing on non-PS printer, and pasting into Word

  • To: mathgroup at
  • Subject: [mg31272] Hints for printing on non-PS printer, and pasting into Word
  • From: bap at (Brett Patterson)
  • Date: Fri, 26 Oct 2001 04:28:13 -0400 (EDT)
  • Sender: owner-wri-mathgroup at

Dear Mathematica Users,

I think most of us, at one time or other, struggle with cross-platform
issues and copy-paste problems between applications, e.g. between
Mathematica and MS Word.

I thought it might be useful to relate my experiences in the form of 2

I use the X-Server Exceed on Windows NT to access & run Mathematica on
I have the Mathematica fonts installed on my local NT machine.
I have MathReader (but don't expect anyone receiving my files will
have it).

Hint 1: To create a PDF file.
After extensive experimentation, this is the only reliable method I
have found that will produce a truly portable PDF file for
distribution and printing.
1. Save the Notebook in UNIX Mathematica, using the excellent
brackets&breaks.nb Notebook from the Wolfram MathGroup Archive (1998)
to set up the page breaks as you like.
2. Open the Notebook in MathReader on Windows and then print to a file
using a Postscript printer driver.
3. Open the resulting Postscript file using Windows GSView (free for
download at and then use the "Convert..."
menu command to convert it to PDF using the pdfwrite driver.
4. Print and/or distribute the PDF file with impunity.

Hint 2: To Paste into MS Word.
Again, this seems to be to only method to produce portable files.
1. Open the Notebook in MathReader.
2. Copy the cell you want.
3. Paste As...Device Independent Bitmap into MS Word.
4. For good measure, save with Fonts embedded (Tools->Options->Save).

Just goes to show how handy MathReader is.

I hope that these two hints might save someone else a lot of bother!

Brett Patterson

Dr Brett Patterson, CPhys, MInstP            Tel: +44 (0)131 668 8256
Applied Optics Group                         
UK Astronomy Technology Centre               Fax: +44 (0)131 668 8264
Royal Observatory, Edinburgh       
Blackford Hill, Scotland EH9 3HJ, UK         mailto:bap at
"We are all living in the gutter,
but some of us are looking at the stars."
                                   Oscar Wilde, Lady Windermere's Fan

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